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Mon 03 Aug 2020
2020 AGM Newsletter PDF Print
Written by Production   

3rd July 2020

Notice Of Annual General Meeting


Dear valued member

Unfortunately due to COVID-19 restrictions, our Board of Strengthening Goldfields Community Radio Inc. Annual General Meeting will be held on the 19th of August 2020 with only board members attending.

Please see the following details:

When: Wednesday 19th August 2020

Where: Maryborough Community Hub

48 Burns Street

Maryborough Vic 3465

Time: 4 PM

Business:

  • Receive and approve the Annual Financial Statement.

  • Receive and approve 2019-20 AGM minutes.

  • Confirm election of Board Of management for 2020-21

Election: 4 Board positions will become vacant for a 2 year term.

Continuing Members are: Alan Comley, Renee DeRobertis, Ian Fettling and Andrew Hodges all for 1 remaining year.

Please phone Goldfields FM on 5461 3570 to obtain a nomination form.This form should be completed and returned to the Secretary by 5 pm on the 24th of July 2020. Please see the attached Board of Management Structure and election process for more information.

A copy of the annual report and minutes will be e-mailed to all members. Please call for a hard copy to be mailed out to you.

 

Dave Moyle

Secretary

 

Board Of Management Structure & Election Processes

At the July Board Meeting the following structures and processes were confirmed as we move towards the next Annual Meeting of Goldfields FM, which is scheduled for Wednesday the 19th of August 2020.

The Timeline as we approach the Annual Meeting is as follows:

  • Before July 24th: Training for prospective Board Members and for nominations before your nomination can be accepted,

  • August: Board Of Management elections, if necessary, by an independent electoral process by postal vote.

  • August: Annual Meeting on the 19th of August 2020

 

Structure Of The Board Of Management

To maintain continuity while maximising member participation

  • There will be an eight member Board of Management with eight elected positions.

  • Prospective members of the Board of Management must undertake some training before the nomination process so that they are fully prepared to be members of the Board of Management, and must have been a financial member for at least 12 months.

  • Regular monthly meetings of The Board of Management will be open to members, except for any confidential matters. The Board may need to conduct unscheduled special meetings from time to time.

  • That the elected members of the Board of Management serve two year terms with four retiring one year and four retiring the next. Retiring members would be eligible for re- election.

  • That the Board of Management can appoint a replacement for Board members who resign. Such appointments will be in place until the next Annual General Meeting.

  • That the Board of Management can recruit advisors for short term specialised tasks when required.

This means that of the current Board of Management,

members Alan Comley, Renee DeRobertis, Ian Fettling and Andrew Hodges will continue into the second year of their terms. Four new Board members will need to be elected for two year positions.